At present some people can receive in excess of 100 emails each day. Upon opening many prompt one to further action: And there are the emails which you have to physically reply to. In this way a single email may take up half an hour or even more of the time. It is possible to literally spend hours attempting to keep on top of your inbox and just when you think you have conquered it, in pops another email.
It’s a situation which is causing significant amounts of stress and panic. It’s also a situation that is certainly ultimately causing a significant loss of focus and attention to other important daily tasks; a lack of productive time; a lack of income and even a loss in quality family time. Finding ways to regain control of your inbox so you stop this virtual hemorrhage of the time as well as boost your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the most preferred free email account system. One reason for this is the effectiveness of their spam filter. It ruthlessly extracts mail spam mail that you can then delete using the click of a button. Otherwise spam mail is automatically deleted after 30 days.
Gmail even offers an extremely efficient search function which makes it easy and fast to use key words to browse your email take into account relevant email. However, there are a few other advantages to using Gmail which will help to reduce the amount of time you may spend processing email. Here are 3 ways in that can be used gmail labels folders to minimize the time you would spend dealing with email:
Label Your Email – Gmail lets you label your email. It will help to make emails originating from a specific individual or company stand out from your other email. Once you’ve developed a label you can even search your emails using that label.
Colour Code Your Emails – Utilizing the labelling of your own email a step further, you may also colour code the labels that you simply create. When choosing a colour for the label I recommend choosing a colour which is normally connected with that individual’s website or even the person themselves. Colour-coding your emails make it simple for you to recognize the emails that you definitely desire to read.
Filter Your Emails – There are several emails from a lot of people or companies that you might want or must read promptly. On the other hand, there could be other emails that you could review a weekly as opposed to every day. With all the latter, you may create a filter in order that these emails are immediately brought to your designated folder and archived as opposed to exuclt direct in your inbox.
You can even “whitelist” emails coming from certain accounts to make sure they are never sent to spam. When putting together your email filter you can look for many email that satisfy the filtering criteria you’ve setup. After that you can apply the filter to all the emails that meet these criteria. If you wanted, you could then even archive all of these emails by simply pressing some control that is another advantage in the Gmail system – it enables you to use a variety of shortcuts. True, you have to invest some time learning the shortcuts but when you do you’ll discover that you can significantly decrease the time you would spend processing email and dramatically improve your productivity.